Please note that the final signature block on the Grant Application Form is to be signed by an authorized approver for your institution. Most universities have a grant or sponsored research office that is required to review and approve external grant requests. To avoid delays in the processing of any potential grant award, please check the policies at your institution to ensure that your application receives the proper internal approvals before it is submitted to the Evolving Earth Foundation.
Many universities do not allow students to be listed as the Principal Investigator on grant applications. In those cases, the faculty advisor may be listed as the Principal Investigator with the student as co-investigator. The student researcher is expected to write the grant proposal and to perform the work as outlined in the grant application under the supervision of the faculty advisor.
The Evolving Earth Foundation will only provide grants to accredited non-profit institutions. If requested, you may need to provide proof of your institution's current IRS Tax-Exempt Status. Grant award checks are written to the institution, not to an individual.
The proposal description should be clear and concise, and must contain the following sections:
- Proposal narrative (four pages max, including figures)
- Bibliography (one page)
- Student researcher education and experience (one page)
The proposal narrative should discuss the goals and scientific significance of your research, research methodology, timeline for the project and expected deliverables (publication, public outreach, etc.)
The education and experience section should list academic degrees that have been earned or are in progress, date awarded, institution, and expected graduation date as applicable. Any publications from the last five years should also be listed. This section must also provide name and contact information for the faculty advisor.
Provide an itemized budget for your project. Requested items should clearly be required for the proposed research. In addition to itemized costs, the budget description should include the following information where applicable:
- Total budget for the project including the amount requested from the Evolving Earth Foundation and any additional funding sources. Funding that you have received from internal or external sources will add credibility to your application.
- Equipment and supplies provide a list of any consumable equipment or supplies needed to support your research. Non-consumable equipment (i.e. digital cameras, computers/accessories, analytical equipment, etc.) are not normally funded by our grants. If required and not available from other sources, any such equipment in the budget request must be clearly justified.
- Travel provide expected costs for travel directly needed to conduct the research.
- Publishing costs estimated page costs for publication of research results.
Applicants should note that the following items are not funded by Evolving Earth Foundation grants: institutional overhead and indirect costs, salaries, stipends or fringe benefits, and travel to scientific meetings (except as needed for presentation of grant funded research).
Grant Awards and Reporting Requirements
If your application is successful, we will contact the grant administrator listed on your application to coordinate the grant award. Award checks are written to the institution, not to the applicant. All grants are subject to our grant award conditions.
We require annual updates for your grant funded project, due May 1st of each year until your project is complete or grant funds are expended. Annual reports are informal; mainly wed like you to check in via email and let us know how things are going. Within sixty days of the completion of your project or the expenditure of all grant funds, we request a formal final report that discusses the results of your project and accounts for the use of grant funding.